Temporary Accounts Payable Technician (Bay City)
Job Summary
This is a temporary position that will last 90 days. This position is responsible for maintaining the accounts payable functions of fiscal services. This will be done in accordance with state & Federal regulation, established policies, procedures, and collective bargaining agreements. Work involves processing and creating various reports related to the Accounts Payable process.
Summary of Essential Job Functions
High school diploma or GED supplemented by at least six (6) months of college course work; or two years equivalent combination of education and/or experience within the departmental requirements.
Abilities Required
This is a temporary position that will last 90 days. This position is responsible for maintaining the accounts payable functions of fiscal services. This will be done in accordance with state & Federal regulation, established policies, procedures, and collective bargaining agreements. Work involves processing and creating various reports related to the Accounts Payable process.
Summary of Essential Job Functions
- Ensures that payments to vendors are completed in a timely, accurate and efficient manner.
- Processes accounts payable; sorts invoices, codes to proper accounts, investigates any conflicting information, obtains authorizations and submits to appropriate departments.
- Enter batches and edit payables within established deadlines. Verifies status of payable from supplier and employee inquiries and files. Verifies that all supporting information is properly scanned into the Accounts Payable system for filing prior to processing payment.
- Generate and compiles reports as requested. Provides information for developments for budget requests as directed.
- Initiates posting of accounts payable journal entries to general ledger and prepares budget progress reports.
- Audits documents and reports for accuracy and assists in compiling information for use in annual audits and year-end close. Acts as liaison with other departments.
- Coordinates and processes all Accounts Payable payments, including edit reconciliation, preparation and reporting.
- Reviews all accounts payable transactions entered by departments for proper documentation and compliance with all policies, procedures and practices.
- Payroll experience is preferred.
- May perform other duties as deemed necessary by supervisor.
High school diploma or GED supplemented by at least six (6) months of college course work; or two years equivalent combination of education and/or experience within the departmental requirements.
Abilities Required
- Ability to operate standard office machines.
- Knowledge of efficient office procedures and recordkeeping practices; standard word processing, spreadsheet, database, and presentation software; e-mail systems; proper English usage, spelling and punctuation.
- Ability to answer telephones and greet the public in a friendly and courteous manner.
- Ability to perform assigned duties with a minimum of supervision; identify problems and implement or recommend solutions; interpret and apply policies and procedures within limits of authority.
- Ability to interact with tact and discretion with supervisors, officials, employees, and the public.
- Ability to learn and adapt to new technology relating to office practices and procedures; maintain confidentiality of information; pay attention to detail; and work effectively despite interruptions.
- Ability to plan, organize, and prioritize work; proofread documents; use a computer and related software, and other standard office equipment.
- Ability to speak in a clear and understandable manner and write legibly.